Senior Company Secretary

We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance professional you want to be. Join more than 5,300 fund administration, accounting, tax, loan administration and legal experts worldwide and take pride in being alternative.

Alter Domus clients include the world’s leading asset managers, lenders and asset owners. We’re specialists who use the most innovative technologies to create unparalleled solutions for the private equity, real assets and debt capital markets sectors. This is where standout talent advances what’s possible in fund administration, corporate services, depositary services, transfer pricing, domiciliation, management company services, loan administration, agency services, trade settlement and CLO manager services.

YOUR RESPONSIBILITIES WILL INCLUDE: 

• Taking care of the day-to-day company secretarial operations of client structures, demonstrating the initiative to act autonomously without waiting for direction, when appropriate.
• Overseeing various company secretarial transactions including preparation and/or review of the necessary corporate approvals and filings.
• Preparing for and participating in board and shareholders' meetings and ensuring the minutes turnaround are respected
• Building robust relationships and acting as a key liaison and point of contact for all matters relating to the account, including clients, fund managers, independent tax specialists, lawyers and notaries.
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met.
• Working on the setup and/or on-boarding of client structures, and administering complex international structures.
• Assisting with the preparation, collation and ongoing monitoring of Know Your Customer/Client Due Diligence and promoter/corporate files.
• Proactively arranging a regular review of the entities’ records.
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication.
• Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action.
• Participating in the billing process and cash collection.
• Coordinate onboarding of new structures, client KYC and compliance related tasks.
• Supervision of junior employees, including sharing expertise, work quality assurance and mentoring.
• Keeping up to date with the relevant industry and regulatory changes.

YOUR PROFILE:

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one (not mandatory).
• You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature) preferable in corporate services providers.
• Prior Blueprint experience (now called Diligent) would be a very strong asset.
• You have a good knowledge of compliance requirements and AML regulations.
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
• You adopt a flexible and hands-on approach.
• You are organised with an eye for detail.
• You have the ability to prioritise and to handle multiple projects simultaneously is essential.
• You possess good communication skills and you are able to deal with people at all levels.
• Ability to act with an increased level of accountability, demonstrating strong ownership for your work, being flexible in managing priorities, respecting and adhering to the established processes and procedures, regulatory requirements.
• Experience of effectively coaching and supporting employees at junior level.

#LI-CH1

#LI-Hybrid